Visa application
Dear Delegates and Accompanying persons,

To arrange your travel to the ISFEH9 conference, you may need a
formal invitation from the conference host. This is particularly important for those of you who will have to apply for the Russian visa. Please note that the main purpose of you visit to Russia will be to attend a scientific conference. Since the visa application procedure may take considerable time, we strongly encourage you to make every effort to ensure that you have all the necessary documents and start the process as soon as possible.

Depending on your citizenship, different procedures for issuing the invitation (visa support letter) apply as described below.


1. Passport holders of CIS, Israel, South Korea, Brazil, and other countries with visa-free entry to Russia do not have to apply for the entry visa. You can still let us know if you need a formal invitation to attend the conference for your travel arrangements.

2. Preparing the invitations for holders of EU, China (and Hong Kong), Japan, India, and Iran passports will take at least 1-week time (plus the time needed to deliver the hard copy by mail). Please clarify with the Russian Embassy or Consulate in the country of your residence whether the scanned copy of the invitation is sufficient or you need the hard copy.

3. Preparing the invitations for holders of all other passports will take at least 5-week time (plus the time needed to deliver the hard copy by mail). In this case, you will almost certainly need the hard copy of the invitation for your visa application pack.

The above times do not include the time needed for your visa application. Please refer to the official websites of the Russian Embassy or Consulate in the country of your residence to obtain the information needed to prepare and submit your application, to pass the interview (if appropriate), and to get your passport stamped with the visa. Please do not underestimate the actual time needed to complete the procedure.

To obtain the formal invitation which will be required to apply for Russian visas (visa support letters), you have to provide the following information.

1. A good quality scan of the front page (with your photo) of your passport or any other appropriate travel document. Please ensure that all the information on the page is included and clearly readable. Your passport must be valid at least half-year period after your intended departure from Russia.

2. Full name and address of your employer, your position in the organization. Students should provide the full name and address of the university and indicate the student status (including PhD).

3. Country and place of birth. Please ensure that the place of birth is indicated along with the country.

4. Country and city of visa application (location of the Russian Embassy or
Consulate to which you submit your visa application).

5. The time period of your intended stay in Russia (arrival and departure dates).

Please include all of the above-listed data in the invitation inquiry form provided below.

Once again, we encourage you to inquire about the invitation and to start your visa application process as soon as you can. For further details on how to apply for the Russian visa, please refer to the specific requirements which are applicable to your country of residence, available at the official website of the Russian Embassy or Consulate. Please do not hesitate to let us know by email info@isfeh9.org if you need further assistance.


Invitation inquiry form
Full name
E-mail
Passport
Please upload the front page (with your photo) of your passport or any other appropriate travel document (pdf or jpeg file). The document must be valid at least half-year period after your intended departure from Russia
Employer/University full name
Employer/University full address
Position in the organization or student status (including PhD)
Country of birth
Place of birth (city, province (if applicable))
Country and city of visa application
Location of the Russian Embassy or Consulate to which you submit your visa application
Estimated arrival date in Russia
Estimated departure date from Russia
I am an accompanying person
Person I am traveling with
Required if you are an accompanying person
I only need a scanned copy of the invitation, no hard copy is required
Full address to deliver the hard copy of the invitation
If the hard copy is required
Please submit free access personal data only. By submitting this form you agree to have your personal data processed for the purposes of organizing ISFEH9 in accordance with the bylaw and the privacy policy available here (English and Russian versions).